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              Why Use the JP Morgan Chase Procurement Card? 
            
                  
    Simplifies the purchasing process - faster ordering, direct contact with suppliers, faster delivery of product 
Flexibility and control to meet deadlines 
Great for internet purchases when purchase orders are not accepted 
Applies to State and IFR funds 
The State of New York greatly encourages the use of the P-Card 
     
       
    
  
            
              General Information 
            
                  
    Assigned to specific state account(s) 
Assigned to an individual - NOT a department 
Training is mandatory - must certify and reconcile all active months and keep supporting documentation for six years plus the current year 
Travel, meals and alcoholic beverages prohibited - Exception - Wegmans, Chartwells and Panera mandatory  for food purchases ONLY  
Cannot purchase restricted items 
Must order from a preferred source  whenever possible 
New York State is liable, not individual cardholders 
     
       
    
  
            
              Great to Use For 
            
                  
    Mandatory for all goods and services less than $500 
Orders under $4,999 
Items on a centralized commodity ("P") contract 
Maintenance/repairs of equipment 
Books 
Supplies and materials 
Film processing 
Printing 
Registration fees for conferences/seminars 
Memberships, subscriptions 
Shipping charges (UPS, Federal Express PS69557, DHL, etc.) 
Freight 
Approved trademark items 
Online orders 
     
       
    
  
            
              Monthly Account Reconciliation 
            
                  
    Reconcile each transaction with the online JP Morgan Chase statement each month 
Reconcile and certify transactions in the SUNY Employee Services Web Portal  
Reconcile and certify your account in SUNY’s Web P-Card application when it becomes available. Reconciliation and certification must be completed within ten business days. You must sign and date the reconciliation/certification page 
Submit all supporting documentation to Bengal Buy within 30 days 
     
       
    
  
       
     
       
 
           
  
   
 
   
   
  
 
   
    
   
   
 
 
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