Procurement Services

Buffalo State Procedures for Spending Controls related to COVID-19 are in effect for all purchases. All requests for purchases at or above $30,000 or greater must be accompanied by a completed and approved Spending Constraints Attestation Form. Approval instructions can be found in the Procedures for Spending Controls. Also, staff are required to complete annually the Acknowledgement of Financial Resource Stewardship form. For further information please see Covid-19 Information.

During this time, please observe the following temporary procedures:

1. Purchase requisitions may be submitted by e-mail as long as all supporting documentation (e.g., competing quotations) are attached. PLEASE DO NOT SENT MORE THAN ONE REQUSITION PER EMAIL.

   Requisitions must be e-mailed by the account signatory to Bonnie Heim, Melissa Goodrich or Penny Reusch.

   Please see the General Purchasing Process for details about required documentation.
    

2. When you submit a purchase requisition by email (ONE PER EMAIL), you must include the following information clearly and legibly:

   The name of the Procurement Office staff member you are contacting and the date.

   Example:“Requisition e-mailed to BONNIE HEIM on MARCH 30”

   An e-mail address for the vendor where the purchase order can be sent

   The notation “URGENT: COVID-19” if appropriate
    

3. All orders must be shipped to campus, not home, addresses.
4. Please follow Buffalo State’s current procedure for retrieving mail and deliveries.
5. The original paper copy of the requisition must be forwarded to the Procurement Office in Cleveland Hall 406 at a later date.